Monday, July 17, 2017

Archiving IBM Domino Applications using Veritas Enterprise Vault

Application Archiving

Many companies would like to reduce the number of inactive IBM® Domino® applications they have on their servers but have no easy way to do that.  Our ContentMover solution provides the flexibility needed to move the content to Veritas (TM) Enterprise Vault and provide the following capabilities:
  • Archived content is available via the browser-based Enterprise Vault search.  A search result showing an archived document will display a static HTML rendering of the document as well as any attachments.  The attachments can be easily downloaded.
  • IBM Notes® document links between archived documents are maintained and can be followed
  • Archived content be downloaded from the archive as a .eml file (which can be viewed by tools such as Microsoft Outlook) 
  • Archived content can optionally be stored in DXL format which can be imported into IBM Notes later
  • All document metadata (including which views and folders a document was in when archived) can be retained
  • Retention categories can be created and applied to documents as they are archived.  Retention categories let you specify how long to keep content in the archive before optionally deleting the content 
  • Once the content is archived, IBM Notes and Domino are no longer required to view the data.

IBM, Lotus, and Notes are registered trademarks of the International Business Machines Corporation.   Veritas is a trademark of Veritas.

Friday, August 26, 2016

EZ Notes Search on Microsoft Windows 10

EZ Notes Search was originally designed to run on Microsoft®  Windows® 7 and Microsoft Windows XP.  It is also supported on the Microsoft Windows 8 versions (with a slightly different user experience).

EZ Notes Search doesn't work properly on Microsoft Windows 10 and is therefore not supported on that platform.

One alternative to consider on Windows 10 is to use the native Notes search facility which can now search both mail and mail archives simultaneously. 

Microsoft and Windows are registered trademarks of Microsoft Corporation.

Wednesday, February 3, 2016

FAQ: How do I rebuild the Windows Search Index

When using EZ Notes Search with Microsoft Windows Search, you can rebuild the index by following these steps:

  1. Open the EZNConnector application by clicking on its icon in the system tray.
  2. Use File -> Exit menu to close the application
  3. Click the Windows Start button and type: Indexing Options
  4. Select the Indexing Options choice under Control Panel
  5. Click the Advanced button
  6. You may be prompted by the User Account Control, Select Yes
  7. Click the Rebuild button and then OK
  8. You should see the EZNConnector application restarted in the system tray.
  9. The amount of time to completely rebuild the index depends on how many files, IBM Notes databases, messages and attachments you have on your system.

Sunday, February 26, 2012

EZ Notes Search Modifiers/Filters

Our EZ Notes Search product enables the user to search their local IBM Lotus Notes databases using Microsoft Windows Search.   

The Advanced Query Syntax is documented in the Windows Search help on your system.  To find the syntax:
  • Windows XP - Click on the magnifying glass in the system tray, then Help and then Advanced Query Syntax
  • Windows 7 - Click on the Start Button, then Help and Support.  In the search box, type: "Advanced Tips for Searching in Windows" and then select the "Advanced Tips for Searching in Windows" topic
  •  Windows 8 - Open File Explorer, then click in the Search box.  A new tab, "Search Tools" appears which gives you access to some filters.  The filters documented below also appear to work.
Windows Search gives you some great features including the ability to provide multiple search filters to narrow down your search.  For example you can search for messages from Tom by using the from filter: from:Tom.  Also you can find emails from last week by typing received:last week or find appointments for today by using startdate:today.  If you want to find a document that's an attachment use isattachment:Yes.  There are other filters available, see the table below.

Of course, the user can simply type in the text they are looking for and Windows Search will look for that text in files on the file system, messages, calendar entries,  in their mail files and mail archives (including the message body), and their attachments (if they have needed filters which often come with the application that produced the file). 

There is a free trial of EZ Notes Search available here.

If you want to also search your contacts, journal notebook, discussion databases, document libraries or team rooms, we have a version which let you do that as well: EZ Notes Search: Mail, Archives and Applications.

The search filtering is done through the use of the Microsoft Windows property definitions.  EZ Notes Search maps Notes document items to the corresponding Windows properties.  This article documents which properties EZ Notes Search provides and an example for how that information might be used to filter search results.  The following table is for the EZ Notes Search: Mail and Archives version of our product.

Windows Property
Note Source Item
Subject or title of the mail message, document or attachment
Subject (if empty, puts “no subject”
Indicates if this message or document has an attachment
Yes if the document has attachments, No otherwise
Finds documents which are attachments
Yes for attachments, No otherwise

Will find only messages, documents and attachments added by EZ Notes Search
Is always the protocol name: EZN for documents we add to the index

Finds calendar items that start on a particular day
StartDateTime or EndDateTime
Finds calendar items that end on a particular day
Finds documents based on the displayed name field
Same as Subject
Used to find documents by their type
Depending on the Form Item is one of: EZN/Message, EZN/Appointment, EZN/Meeting, EZN/ToDo,
Allows you to filter on the kind of document
Depending on the Form item is one of “email”, “calendar” or “task”.  For attachments it is “document”
Allows you to filter based on the size of the document, message, attachment or file
The size of the Note Document
This is used to find the most appropriate date to display
Is either “DeliveredDate”, “PostedDate” or the modification date of the note when it was last indexed
The author of the mail message or calendar item.
The author of the mail message or calendar item.
Same as System.From
The original filename of the attachment.
Only set on Attachments to the original filename.  Extracted from the Rich Text Field which references it.  If not found in a Rich Text field, the $File value is used.
This is the default Title property displayed on Windows XP in the search results window (different from Windows 7)
On Windows XP this is set to the same value as System.Subject
Can be used to find a note by its ID
Note ID of the document or NoteId#AttNum for Attachments
The location of a meeting
received:last week
The date a message was delivered to your mail file
sent:earlier this month
The date a message was posted for mailing
The recipient names
The smtp recipient addresses
The cc’ed names
The smtp cc addresses

Monday, May 9, 2011

Subject:"Windows Search" - Searching your Notes applications can be this simple

With Windows Search (and EZ Notes Search), you can easily filter your local database searches by Subject and then preview the result.

You can also filter by To:, CC: and others. See this post for more details.

Wednesday, April 6, 2011

Tip: Searching just your Lotus Notes data using Windows Search

If you want to search your Lotus Notes data using Windows Search, you can use "EZ Notes Search" (free trial available on  After you install the product and index your content, you can execute a search by simply clicking the Windows Start button and start typing your query.  Windows Search will immediately give you some search results:

Windows Search will show you content from Lotus Notes and your hard drive.  The heading for the Lotus Notes content leaves a little to be desired, so lets change it to something a little friendlier.

To do this, click the Start button and type: Searches

Then click on the "Searches" under Programs.  This will bring up a window with the list of Search Connectors that are installed on your PC.

Select the Lotus Notes one and then using the right mouse menu, click on Properties:

Now you can change the title to whatever you want.  When you are done, click OK.  The "Apply" button is always disabled for some reason.  For this example, I changed it to "Lotus Notes".

Next, select your modified Search Connector and using the right mouse menu, Use the Send to-> Desktop (create shortcut) option.  This will create a shortcut on your desktop.  When you double click on it, a Search window will pop up that will allow you to search only your Lotus Notes content:

Tuesday, March 15, 2011

Using to:, from: and cc: filters with EZ Notes Search

With EZ Notes Search you can quickly find a message to a particular person.  In the search box simply type to:Tom and it will find all messages to Tom.  Similarly from:Tom and cc:Tom work as well.  You can type a portion of their name, say To:Smi and Windows Search will match all messages with "Smi" in the To: field.  All the results will appear as you are typing the string so the more characters you type, the more the results will be refined.

There are other filters you can use as well: Advanced tips for searching in Windows.  EZ Notes Search V2 currently supports the following fields: System.ItemNameDisplay, System.ItemType, System.Author, System.Kind, System.Size, System.ItemFolderPathDisplayNarrow, System.DateModified, System.Message.FromName, System.Message.HasAttachments, System.IsAttachment, System.FileName, System.ItemPathDisplay, System.ParsingName, System.Calendar.Location, System.StartDate, System.EndDate, System.Message.DateReceived, System.Message.ToName, System.Message.ToAddress, System.Message.CcName, System.Message.CcAddress.

A few other examples:

startdate:today - find today's calendar items
startdate:tomorrow - find tomorrow's calendar items
startdate:12-15-2012 - find calendar items on a particular date